meeting management

Meetings that Engage & Inspire

Aespīre Expertise

Exceptional Experiences. Tangible Results.

Every meeting is an opportunity. To connect. To generate value. To create a meaningful experience with both immediate and lasting impact. Creating a memorable experience takes outstanding people, proven processes, and extensive expertise. Obsessed with details and driven to excel, we create exceptional meeting and destination experiences that deliver measurable impact, meaningful value, and lasting partnerships.

Global Reach

Doing Business Worldwide

As experienced international planners, we possess an insatiable curiosity for discovering the world’s greatest destinations. We take pride in being global citizens and operating with a practical understanding of the world, its peoples, countries, and cultures. Local or global, we’ll take you where you need to be.

Hotel & Venue Sourcing

Spaces & Places That Go Beyond the Expected

Where your meeting or event takes place can be as critical as the event itself. Drawing on our extensive experience and strong relationships with hotel and non-hotel venues, Aespīre’s team of site selection experts will help your business find that perfect venue, secure great rates and negotiate the best possible terms and conditions. For memorable venues ideally suited to your purposes, leave the search to us.

Planning & Logistics

Set Your Goals & Leave the Details to Us

Preparation is the key to creating a meeting experience that makes an impact. At Aespīre, we begin with the end in mind. We work to understand your strategic imperatives and partner with you to design signature meetings and events that accomplish those objectives. We act as the central organizing force that ensures that the thousands of details that go into running a successful meeting or event are in sync, on time, and on budget – leaving you free to focus on your business.

Registration & Event Marketing

Make Your First Impression Count

One of the first touch points of any meeting is the registration experience. We know your attendees want a simple, secure, streamlined experience from the moment they click “Register.” We also understand the importance of brand adherence, messaging, sponsor and audience engagement. At Aespīre, we create beautiful branded and customized event websites that feature robust registration capabilities, custom content and e-correspondence, intuitive design, and powerful analytics to collect and track the data that matters.

Technology Solutions

Capture Audience Attention with Digital Precision

Our team understands and values the power of technology and digital engagement at all of our meetings. Whether that starts and ends with registration websites, adds a virtual component, includes on-site solutions like mobile apps, on-demand badge printing, attendee tracking & lead retrieval, or steps into the future with augmented reality, RFID, facial recognition, chatbots, and more – we’re ready to partner with you using the latest event tech.

Strategic Partnerships

Alliances Built on Trust & Respect

Meeting and event management is a multidisciplinary profession that requires the support of suppliers in various fields. We pride ourselves on partnering with those who have demonstrated a commitment to excellence in all that they do. With an established network of partners across the globe, we’ll find you the right solutions to meet your budget and requirements – no matter the size and scope.

Risk Management

Prioritize the Safety & Security of Every Attendee

From initial assessment to on-site monitoring, strategic risk management is a critical part of any meeting. Whether you have an existing Emergency Preparedness and Response Plan for events or are new to the concept, we can help you prepare to manage the possibilities, minimize the probability that something adverse may happen, and mitigate the consequences if it does.

Client Testimonials

We let our customer experiences speak for themselves.

“Thank you for your support of our inaugural Onboarding New Executives workshop. Your presence during the session as well as your engagement in the weeks leading up to the event, helped make the experience valuable for our participants.
Chief Talent & Inclusion Officer
Thank you for your thoughtfulness and world-class expertise!  An absolute pleasure working with you.
Executive Communication Coach
Thank you for your support of our inaugural Onboarding New Executives workshop. Your presence during the session as well as your engagement in the weeks leading up to the event, helped make the experience valuable for our participants.
Chief Talent & Inclusion Officer
Thanks so very much for such an amazing workshop! You did such a fabulous job with all the details and nothing at all was missed. You continue to work your magic with the venue, event and not one detail missed – and you hit a homerun with the presentation!  These events can never come off so well and with such success without all of your hard work and dedication. I’m so thankful and grateful to each of you. Get some rest and on to the next one!
Director HR Lean Operations/Vendor Management
Again, amazing job. These sessions don’t go this well, without your attention to detail and craftsmanship. Another life impacting session behind us. Thanks for everything you do so well.
Vice President, HR Transformation
Thank you and great job, once again. Appreciate the team treating each session with full focus and attention to detail, as if it was the first one. It makes all the difference.
Chief Human Resources Officer
It is always a pleasure to work with two amazing women who I respect and consider a friend. I always learn so much working with you both. Thank you for your leadership and calm to ensure we executed a fantastic event today. While we had some roadblocks along the way, we always worked together to find a solution and sometimes a better idea. I was proud of the work we did today and want to thank you for making this a memorable event for all the award winners. I look forward to our next adventure.
Vice President, Marketing and Communication, Americas
Thank you so much for all you have done for us these past years. Would not have successfully navigated 2021’s global pandemic without your help.
President & Chief Executive Officer
I have never participated in a virtual event.  I have to say, I was surprised by how well it was put together. I thought the recognition of individuals, the discussions from leadership and the keynote speaker were all relevant and well done. I also enjoyed the round table. Of course it was not the same as it would have been to actually sit with those people… It was easy to focus on each person speaking, there was no background noise, and leadership was able to easily jump into different round table discussions.
T.M., Engineer
Truly you are a “Master of your Trade”
HR Director
In the words of Nelson Mandela, “it always seems impossible until it’s done.” I’m so grateful to this team for persevering and graciously getting us over the finish line today! World-class execution as always!
Vice President, Investor Relations
Nice job! It felt like a real conference, minus the handshakes, food and hotels.  It was really good.  Thank you.
Vice President, Human Resources
Thank you for our support on the logistics and execution for this virtual meeting – the delivery was terrific.
President & Chief Executive Officer
You Rocked It!!! Your ability to act with urgency is so critical. Thank you to the entire team for the flexibility and commitment to delivering a great product.
Vice President, Communications
Fantastic job by all, it was an amazing event. Another high quality production and execution on an event with so many moving parts. Amazing guys. Thanks again great partnership!
Production Partner
Outstanding 3 days. Thanks all.. ONE TEAM!
Director, IT
I want to thank each and everyone of you for your many contributions to this week’s 2021 Leadership Meetings. From my perspective, the event was a huge success. You managed to thread the needle on covering the right subjects; with the right content; in the right amount of time.  Fortunately, I believe the positive experience of the participants will leave them wanting for more. Which naturally leads to two questions – (1) “what can we do next?” and (2) “when can we do it?”
President & CEO
What a GREAT week! You and your team did a fantastic job organizing the event. It was truly a first class operation. The venues were great (even for a native East-coaster).  The gifts were very thoughtful and always a nice surprise. Also, the agenda was perfect…not too packed. Plenty of fun, but enough time to get caught up on work, tour the city, etc. Please pass on our thanks to your team. Hope to see you again soon (which would mean I’m attending another fantastic, swanky event!).
J. & M.
It truly was a wonderful event and people can’t stop talking about what a success it was!
Vice President, Deputy General Counsel
Thank you for putting together such a successful event. I am happy to report we received only positive feedback from our leadership and internal attendees.
IR Conference Coordinator
You do your job so well that there is nothing left for my team or me to do! Hats off to you. Remarkable.
Larry Senn, Corporate Culture Expert, Author & Speaker recently named the “The father of corporate culture” by CEO Forum Magazine

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